Clear delegation makes work more efficient, but assigning tasks is only part of the process. Team members also need full access to instructions, documents, conversations, and updates while they carry out the work. Keeping everything together with the assigned job reduces delays and eliminates unnecessary back-and-forth communication.
The need: Enable work autonomy and efficiency by giving employees access to everything they need, so they can complete their assigned work without searching through emails, chat messages, or shared folders.
The Teamup solution: Teamup keeps job information, documents, attachments, and conversations together on the scheduled calendar event, creating a complete record that stays available throughout the job.
Provide complete information for each assignment
When important information is spread out, work slows down.
Giving a job to someone without all the details causes frustration and adds more steps to every task. It may seem unimportant on a small scale. It only takes a few moments to dig out a file, email a colleague for a contact number, or call the office for service details. But the moments add up. If each job requires several pieces of information, and each bit of information takes a little extra time to find, productivity goes way down.
Teamup organizes all the relevant information where it’s needed: With the job itself.
Each scheduled event can include:
- Detailed descriptions
- Files and images
- Checklists
- Links to reference material
- Maps and locations
- Customer information
- Supporting documentation
Anyone assigned to the task can open the event on desktop or mobile and quickly access what they need.
Click to enlarge: All the details are available anywhere with the Teamup app. Tiles view provides a visual layout and attachments can be previewed right in the app.
With Teamup, everything related to the task stays organized in one place.
Add a detailed description, attach files or images, include links, reference documents, checklists, handbooks, or any other information needed to complete the work. Instead of hunting for information across multiple tools, the person assigned to the task can open it and find everything they need.
Keep communication connected to each job
Communication also needs to stay connected to the work itself. Teamup event comments allow discussion, feedback, and updates to stay within the task itself. Team members can ask questions, provide updates, upload photos, or document completed work in comments. Every comment is automatically time-stamped, creating a complete communication history that remains attached to the assignment.
Click to enlarge: Comments make it easy to collaborate, discuss, share notes and more even for read-only users.
Clear communication happens without creating separate email threads or chat conversations. Because comments stay attached to the event, everyone can see the full history of the discussion in context.
Hand off tasks without losing context
Click to enlarge: Provide job details, attach files, upload images, and keep discussion in context with each job.
Many jobs pass through several people before they’re complete. In many cases, each handoff means forwarding emails, explaining what has already been discussed, or searching through folders for the latest documents.
With Teamup, the entire job maintains context even as it’s handed off. Simply move the event to the appropriate person’s sub-calendar as responsibility changes, or assign it to multiple sub-calendars when several people are working on the same task.
Everyone assigned has access to the same notes, attachments, checklists, reference documents, and event comments. Each person involved knows where to find task notes and materials. When the work moves to the next person, nothing needs to be copied or explained again. Every decision, conversation, and supporting document remains attached to the job, creating a complete communication history.
Keep every job organized from start to finish
When every task includes its documents, conversations, and updates, work flows more smoothly from one person to the next. Team members always have the information they need, managers maintain a complete record of the work, and nothing gets lost during handoffs. Whether several people collaborate at the same time or responsibility shifts throughout a project, Teamup keeps everyone working from the same complete job record. Create your own Teamup calendar today to keep job information organized, right where it belongs.
