How Teamup is Different

Teamup vs. Google Calendar

Teamup is more flexible, customizable, and capable than Google Calendar.

Teamup and Google Calendar were built for different reasons.

Google Calendar is mainly for personal use and starts with your personal Google account. It integrates well with your email to schedule appointments and track todos. If you already use many other Google products and so do your collaborators, it’s convenient to use Google Calendar and benefit from all the seamless integrations within the Google space.

On the other hand, it is not scaleable for managing multiple resources and sharing with many users. While you can add and color-code as many calendars as you want, each calendar needs to be shared separately. That means 25 invites to share 5 room booking calendars with 5 Google users, or 250 invites to share 50 room booking calendars with the same 5 users.

Teamup is designed to help groups of people use a master calendar with many sub-calendars together. The structure of the calendar and user access can be centrally managed. For 5 users to access 5 or 50 or any number of room booking calendars, only 5 invites need to be sent. It’s great for complex needs like staff planning, project management, and shared resource reservations. For groups with many moving parts, Teamup offers flexibility with advanced access controls, hierarchical sub-calendars, and the ability to share via secure links without requiring user accounts.

Each event on Google Calendar has a given set of fields to capture basic information—when, where, who—and a description field for what. Event fields on Teamup Calendar can be expanded infinitely beyond those basic fields with custom fields for text, multiple choices, and numbers.

Google Calendar offers just six basic views, while Teamup provides 11 views including scheduler, timeline, and table views.

Additionally, event comments, flexible filtering, and many more powerful features make Teamup an indispensable tool for large teams and multi-layered projects. Whether managing dozens of sub-calendars or coordinating across organizational boundaries, Teamup handles complex needs easily, whereas Google Calendar is limited to basic calendar functions.

Teamup vs. Spreadsheets

Teamup is less overwhelming, more purposeful, and more powerful than spreadsheets.

Spreadsheets are great for organizing data. But they’re not built for scheduling, and that makes a big difference when you’re trying to create a shared team calendar.

Setting up calendars on spreadsheets takes a lot of work. And no matter how much effort you put in, you’re still limited to rows and columns of text or numbers. Navigating large spreadsheets is overwhelming. And while they do support basic collaboration, you’ll have limited options for permissions and version control, and need a ton of emails, calls, and meetings to keep them up to date.

Teamup transforms scheduling into a visual experience. It offers intuitive tools like color-coded sub-calendars, custom event fields, and advanced views like timeline and scheduler, which provide immediate context and perspective. Unlike spreadsheets, Teamup automatically prevents double bookings, supports hierarchical organization, and simplifies collaboration with granular permissions and shareable links. Whether you’re managing schedules, resources, or projects, Teamup makes complex work easy.

Learn more about visual scheduling. 

Teamup vs. All-In-One Suites

Teamup is simpler, more focused, and more affordable than all-in-one suites.

Teamup and all-in-one project management platforms like Monday.com, ClickUp, and Asana serve distinct purposes in team collaboration and task management.

Monday.com, ClickUp, Asana and industry-specific software are comprehensive suites encompassing tasks, project timelines, communication, and advanced automation to manage entire project lifecycles.

Teamup focuses on calendar-based scheduling and resource management. That makes Teamup particularly effective for organizing group activities, managing shared resources, and coordinating schedules without the complexity of broader project management features.

Unlike Monday.com or Clickup, Teamup is dedicated to scheduling, with features such as customizable sub-calendars, advanced access permissions, and various calendar views tailored for group coordination. This focus allows teams to manage availability and resource allocation without additional layers of project tracking and task dependencies that come with all-in-one project management tools.

It also makes Teamup easier to use and more affordable.

What Teamup users say