Community organizations and clubs rely on clear communication to keep members informed and engaged. Events need to be visible, easy to access, and always up to date. A shared calendar makes this possible by centralizing all event planning in one place, while embedding that calendar on a website ensures members and the public can see what’s happening without extra updates or manual sharing.
The need: Community groups need a simple way to share upcoming events with members and the public without duplicating updates across websites, emails, and social channels.
The Teamup solution: An embedded Teamup calendar acts as a single source of truth for events, allowing organizers to update schedules in one place – the same calendar – while automatically displaying those updates on their website, easily accessible to everyone in real-time.
Why embedded calendars work for community events
In many clubs and community groups, event planning and promotion happen across multiple channels. A volunteer schedules an event in one place, another person updates the website, and someone else shares details in email or social posts.
This creates small gaps that quickly turn into confusion:
- An event time changes, but the website still shows the old details
- A new event is added, but not everyone knows about it
- Members check different places and get inconsistent information
An embedded calendar removes this disconnect. The calendar becomes the single place where events are created and updated. The website simply displays that same calendar, so every change is reflected instantly wherever it’s embedded.
How to embed a community events calendar
With Teamup, embedding a calendar into a website is straightforward and flexible. You can control both access and appearance.
Mini-guide: Embed your calendar
- Set up a Teamup calendar for your organization.
- Create a secure read-only link that includes the sub-calendars you want to share publicly.
- Use the Teamup Embed Wizard to customize layout, views, and visible details.
- Copy the generated embed code or custom link and paste into your website or CMS where you want the calendar to appear.
- Create and update events directly in Teamup; changes appear automatically on the embedded calendar.
Examples of embedded community calendars
Embedded calendars can be adapted to many types of community and club use cases.
A busy cycling club
For a busy club like Sydney Cycling, there are multiple rides scheduled each week and hundreds of members who want to know what’s happening. A scattered, unorganized approach to scheduling just won’t work so they use Teamup to keep things rolling.
- Audience: Public and members
- Standout feature: Recurring events
- Read more about it
College athletic events
College athletics programs host dozens of events every month: games, tournaments, practices, and special activities for multiple teams. Parents, students, and fans want a reliable place to see what’s coming up. A visual, appealing calendar of public athletic events, embedded in a website, is the perfect solution.
- Audience: Public
- Standout feature: Tiles view
- Find out more
Shared school events calendar
Schools manage a wide range of calendar information, from student events and exam schedules to staff meetings and internal planning sessions. Parents need visibility into important dates such as holidays, early dismissals, performances, and testing days. A school calendar with customized, read-only access to only certain sub-calendars can be embedded right on the school website. Parents can view all the info for shared events, but sub-calendars with staff-only events and planning aren’t shown.
- Audience: School parents
- Standout feature: Selected sub-calendar access
- Read more
Football club scheduling
Instead of trying to keep multiple tools and platforms updated accurately, Gordon Football Club simplified: A single shared calendar with training sessions, competitions, and social events brought together. Each team or program gets its own sub-calendar, color-coded and clearly labeled, organized in one combined view of the full club schedule. The calendar is embedded on the club’s website so parents and fans don’t have to remember another link or login. They just go to the website, click the Events tab, and see what’s on the calendar.
- Audience: Parents and fans
- Standout feature: Customized look and feel for the embedded calendar
- Learn more
Volunteer lifesaving patrols
Coogee Surf Life Saving Club is a volunteer-run organization that coordinates hundreds of volunteers for regular lifesaving patrols. The club also offers youth programs, training for life-saving skills, and fun activities. With so many programs running across ages and levels, keeping the schedule clear, updated, and accessible is important. Parents and other participants need a reliable way to know what’s happening. With an embedded Teamup calendar, they can toggle sub-calendars to view only the events they need to see.
- Audience: Parents and volunteers
- Standout feature: Toggle sub-calendars
- Read more about it
Motorsport events across Australia
Motorsport enthusiasts and fans in Australia have a lot of events to choose from. Each year, Motorsport Australia shares information about the events so everyone can access the details and join in on the fun. Different clubs have their own events, plus there are regional, state, and national competitions. They keep it organized and accessible with an embedded Teamup calendar.
- Audience: Public, fans
- Standout feature: Organized sub-calendars in folders
- Read the story
Bowls club events
Local bowls clubs keep the game alive. They host matches, social games, and tournaments, often run entirely by volunteers. For example, this local club near Brisbane is home to an active community of lawn bowlers, including competitive and social bowlers. They use a Teamup calendar as their central scheduling point for bowls events. Their calendar is embedded on the club website, so members can easily see details and sign up for upcoming events. If they want to invite friends, they can share any individual event easily.
- Audience: Club members
- Standout feature: Event signups and event sharing
- Read their story
Simplify event sharing with an embedded Teamup calendar
When the calendar is the source of truth, event sharing becomes much simpler. Organizers update details once, and those updates appear everywhere the calendar is embedded. Members and visitors always see the same, current information. This reduces back-and-forth communication, avoids outdated listings, and makes it easier for people to stay engaged with upcoming events.
Create your own Teamup calendar and embed it on your website to start sharing events more efficiently.
Related resources
- Create a shareable, synced events calendar for your group
- Here’s how a synced calendar makes it easy to share events everywhere
- ▶️ Using the Embed Wizard
- How to embed a Teamup calendar in a website
- Customize an embedded calendar: With the Embed Wizard or with link parameters
