How Real Estate Agents Can Share a Visual Showing Schedule with Clients

In real estate, an agent may book an afternoon or entire day with clients to visit properties. Agents often share a schedule for the day’s showings, but these schedules tend to come as text-heavy emails, PDFs, or separate links. The info is there, but it’s hard to absorb. A visual layout of listings or a showing schedule makes the same information easy to grasp and much more appealing for buyers.

The need: Real estate agents often line up multiple property tours for clients. They need a clear, polished schedule of showings to share with clients that highlights each property and makes it easy to scan what’s next on the day’s agenda of property tours.

The Teamup solution: Tiles view on the Teamup app turns a standard calendar into a visual itinerary, showing property photos and availability in a format clients can understand instantly.

Most showing itineraries focus on logistics, not comprehension. A buyer tour day might be shared as a list of times and addresses. Available properties might come through as a long MLS link or a bullet list grouped by price.

From a client’s perspective, this is more work. The details all blur together, and they have to flip between multiple papers or browser tabs. It’s not a great experience, and it takes the focus off the properties themselves.

How a visual real estate calendar changes the experience

Click to enlarge: Tiles view shows a visual grid of schedule listings, with all the details and photos for each property.

Teamup’s Tiles view reframes the whole experience.

Listings become visually appealing, organized and easy to understand. Each showing appears as its own tile, anchored to a time slot and paired with a property photo. Clients immediately recognize which home they are seeing and when. It becomes a smoother experience, with less frustration, when clients can focus on the properties instead of flipping through papers:

Fewer questions: Clients understand the plan without extra explanation.
Stronger recall: Photos help buyers remember which home is which.
Cleaner decision-making: Visual comparisons make it easier to narrow choices.
Less resending: Live links replace static itineraries.
More polish: The experience feels curated, not improvised.

Agents can keep each client’s calendar live as long as the client is looking, so they can go back over the properties they’ve seen, follow up on their questions, and keep track of their favorites easily.

💡Teamup (and Tiles view) works great for a shared agency calendar as well.

How it works

Click to enlarge: Swipe through uploaded photos and flyers easily on the Teamup app.

Mini-guide

Agents can create a new sub-calendar for each client.
They add listings as separate events with key details plus photos and documents for each property.
- If using a shared listing calendar, the agents can simply assign the booked showings to the appropriate client sub-calendar (as well as the listing sub-calendar). No manual copy-paste needed.
Create a custom, read-only calendar link for each client which gives access only to that client’s sub-calendar.
Clients can download the Teamup app and simply paste in their unique calendar link.
Throughout the tour day, they can check the visual calendar to preview listing photos and keep track of their favorite properties.
They can use event comments to add notes, upload photos, and record follow-up questions for each property.
Keep your own private notes (invisible to clients) with event field visibility control.

When a sale is made, the client’s calendar can be archived. All the records are still there if needed, but not cluttering up the calendar.

Easier for agents, better for buyers

Buyers do not think in time slots and addresses. They think in homes. Tiles view aligns the way agents share information with how clients actually process it. The result is a calmer buyer, a smoother tour day, and a more professional experience from first share to final showing.