Motorsport enthusiasts and fans in Australia have a lot of events to choose from. Each year, Motorsport Australia shares information about the events so everyone can access the details and join in on the fun. It can get a little complicated, though. Different clubs have their own events, plus there are regional, state, and national competitions. It’s a challenge to efficiently share this many events in a way that’s easy to use for everyone who’s interested. Here’s how they do it with Teamup.
🔎 Quick look: What makes it work
- Organized structure: Calendars are structured in regional groups.
- Smart filters: Events can be filtered by custom fields for category or level.
- Embedded calendar: Events are right there on the club website.
The problem: Many events, many people
Australia’s motorsport community is large but connected. Competitors, organizers, and fans all rely on the same flow of information to plan, participate, and stay engaged. With so many events happening across the country, separate calendars and local updates are too disjointed and don’t show all the options.
The challenge for the Motorsport Australia team is getting all the event data in one place and making that information easy to find and use. A central, shared calendar is a good start. But it also needs to be organized, searchable, and clearly structured, so people can locate events that matter to them without feeling overwhelmed. Without that structure, “too much all at once” becomes as much of a problem as missing information. The goal is a system that keeps every event visible, accessible, and meaningful for everyone in the community.
The solution: Folders and filters
Here’s how it works: Motorsport Australia uses one central events calendar embedded on its website. That setup makes all events accessible in one place. To make it easy to use, there are folders, filters, and regional views.
Regional views
There are separate regional views of the calendar embedded on the organization’s website.
The Motorsport Australia team embedded their Teamup calendar with separate regional views. On the main calendar page, visitors can click links for each Australian state to open a view showing only that region’s events. It’s a simple shortcut for anyone who wants to see only what’s happening nearby, whether they’re checking the weekend schedule or looking for the next local event to attend.
Folders
A structured calendar makes it easier to work with so many events. Folders can be collapsed or expanded, and individual calendars can be toggled on and off.
The entire calendar is organized in regional folders. Each region has its own calendar, which contains calendars for the clubs and organizations within that area. Visitors can switch between regions or narrow their view to a single region, then toggle individual club calendars on or off.
Filters
Built-in filters include keyword, sub-calendar, and Event Level and Event Discipline. Multiple filters can be used at one time.
For users who want to find specific types of events, the calendar includes custom fields for Event Level and Event Discipline. Each custom field has a built-in filter. So it’s easy to search for a certain type of event or a certain level, or a combination. The filters show events only for calendars that are toggled “on” (in view). So users can filter events across all regions, within selected regions, or just from certain clubs.
How to set it up
The result: clarity and connection
With a shared, organized calendar, motorsport enthusiasts can focus on having fun. Competitors can plan their year with confidence, and fans get a clear view of every event happening across the motorsport landscape. And the Motorsport Australia team has a reliable system for keeping track of what’s happening and making sure everyone has access to all the opportunities.
This shared calendar setup is ideal for organizations that manage frequent or regional events, including:
- National or state-level sports associations
- Local clubs that need to publish and update schedules for members
- Multi-discipline organizations that coordinate events under one banner
- Teams or event committees that want one shared, embedded schedule
Try Teamup: Create a shared calendar for your own club or association. Keep members informed, simplify coordination, and make every event easy to find.
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