Frontline Housekeeping Plus was founded in 2002 and provides professional house cleaning, housekeeping, and commercial cleaning services in Spokane, WA. Over the years the company has grown and developed multiple crews, vehicles, and equipment sets and needed a scheduling system that works reliably at scale.
Challenge: Keeping crews, equipment and vehicles organized
As the number of crews and resources increased, scheduling became more complex. The team needed to:
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Assign jobs to the right crew.
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Ensure each crew had the correct equipment and vehicle.
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Be able to reassign on-the-fly if resources changed.
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Provide a shared, always-up-to-date schedule so crews and office staff were aligned.
Using spreadsheets or non-visual tools had become unwieldy and error-prone. Frontline Housekeeping needed a system that brought clarity and offered strong visual cues, enabling easy-to-grasp information and quick, simple adjustments.
Solution: A consistent, company-wide color-coded calendar system
By adopting Teamup and using sub-calendars as color-coded “labels,” Frontline Housekeeping created a visual scheduling system that spans the entire workflow. The teams are assigned to a color: Pink, orange, yellow, green, and purple. The cleaning appointments are added to each team’s calendar:
The color-coding is consistent across the calendar, the equipment, and the vehicles:
Results: Faster planning, fewer mistakes
Here are the key results Frontline sees from their color-coded system:
- Efficiency in scheduling and dispatching: Matching a team with the right vehicle and supplies becomes a quick visual decision rather than a manual logistics puzzle. Strong visual cues reduce cognitive load and make the plan immediate to grasp.
- Better team coordination: Shared visibility keeps office staff and crew members aligned. Everyone can access the up-to-date schedule from anywhere using the Teamup mobile apps.
- Flexibility to adapt on the fly: If resources change — for example, a vehicle becomes unavailable — the calendar can be updated immediately, and everyone sees the change in real time.
—Joe Redington
Frontline’s setup shows how consistent color-coding can make scheduling easier, and even more fun. A single assigned color becomes a strong visual cue that guides the entire workflow, making schedules easier to read, quicker to act on, and far more intuitive for everyone involved. Get started with your own Teamup calendar.
