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Featured | Manage Availability | Schedule Work

Long-Range Planning with Teamup

When you’re planning long-term, it’s important to see the big picture. Many calendars make this difficult, forcing you to jump between months or use separate tools just to plan ahead. Teamup makes it easy with flexible calendar views that give you a clear, cohesive overview for long-range planning—all in one place.

Powerful, flexible long-range views

Teamup’s calendar views provide enough flexibility for real-world planning over various long-term date ranges:

  • Unique calendar views provide multiple ways to see an entire year (or more) on one page.
    • In Year view, see an entire year or adjust the number of months shown to focus on a financial quarter, academic block, or project timeline.
    • In Table view, work with columns to view and sort event data without leaving the calendar.
    • In Multi-week view, switch between a static or flexible grid to view or collapse the full list of events for each week.
    • In Scheduler view, see events side-by-side and adjust the resolution to zoom in or out.
    • In Timeline view, see calendars in rows to visualize phases and milestones while avoiding schedule conflicts.
  • Toggle sub-calendars to only see the relevant events for what you’re planning or reviewing.
  • Use filters to quickly narrow the visible events to match one or criteria.

Ways to use Teamup for long-range planning

Annual planning

See the big picture to preview project timelines, plan budgets, consider staffing, and plan major events without schedule conflicts. Zoom in as needed and work with the calendar data without having to export to a spreadsheet.

Quarterly financials

Set the view to show 3 months in Year view for quarterly business planning. To compare with what’s wrapping up in the previous quarter or coming up next, just adjust the date range.

Project planning

Review open projects across departments or areas for weeks or months. Adjust the zoom level to focus on major milestones or check into details.

Event staffing

Look ahead to make sure all shifts are covered for busy seasons or special events. Compare staff availability with needed shift coverage to avoid issues and make sure all positions are filled.

Team scheduling

Schedule staff, review availability, ensure that positions are covered, and plan events, holidays, and hybrid schedules. See how the next several months look for projects, deadlines, and events to ensure that you don’t overload your team.

Editorial planning

Scan through details of editorial coverage for the upcoming weeks or months. Ensure adequate coverage and better use of resources with long-term planning across departments.

Try it yourself

If you already have a Teamup calendar, try out the different calendar views and adjust date ranges to plan for different needs. (If you don’t see a calendar view on the view picker, ask your calendar administrator to enable it.) Or you can try out all the views and features with a live demo calendar.

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Client projects rarely stay within one team. A single delivery often spans multiple departments, each using its own tools and processes. Design creates concepts and assets in their design tools, development tracks build work in a sprint board, QA manages testing in their own environment, and customer success coordinates onboarding on a separate timeline.

Each team is doing solid work. But no one sees the whole project as it moves forward. As a result, project managers spend time chasing updates from every department and trying to piece together what’s happening. With Teamup, project managers can create a unified calendar structure to coordinate complex, multi-department client projects with full transparency, fewer surprises, and smoother delivery.

Why cross-team visibility matters

When every department tracks its work in its own system, the overall project timeline becomes fragmented. This leads to issues such as:

Work stalling because a dependent task hasn’t started yet
Shared people or resources getting double-booked
Milestones drifting without early warning

Project managers constantly need to update status between teams just to keep everyone aligned. But with a shared timeline, everyone can easily see: Who is doing what, when their part starts, which tasks depend on others, when handoffs occur, which deadlines are at risk. With one shared calendar, the full delivery timeline is visible at a glance, improving coordination and efficiency across all teams.

A combined project calendar with departmental sub-calendars

In Teamup, you can build a unified project calendar that keeps everything visible while giving each department the appropriate access permissions. Each department works in its own sub-calendar and manages its own updates, while the full project rolls up into one timeline for the project manager.

Click to enlarge: A Teamup project calendar showing color-coded sub-calendars per department

For a closer look at how access levels and information visibility across internal teams, see how to Get Cross-Team Visibility with the Right Amount of Information Sharing.

The benefits of a unified project calendar
For project managers
Gain the oversight they need without chasing updates.
Easily spot delays, conflicts, or bottlenecks.
Share filtered, read-only views with clients and stakeholders.
For departments
See how their own schedule fits into the bigger project timeline.
Improve collaboration across teams with clearer, shared context.
Facilitate handoffs by having visibility into upstream and downstream work.
For leadership
Gain a high-level view of how the project is progressing across departments.
Spot broader risks and capacity constraints earlier.
Enable clearer, more reliable long-range planning.
Example: A cross-department project timeline in a shared calendar

Many client projects follow a sequence such as Design, Development, QA, Customer handoff, and Launch. In a unified shared calendar, the entire sequence becomes visible in one place.

For example: Design can schedule concepts, wireframes, and approval cycles. Development can block time for implementation and internal reviews. QA can add testing windows and verification steps. At the end, Customer Success can schedule onboarding or handoff activities.

With all of these phases shown together in a single timeline, it becomes much easier to understand dependencies, spot risks early, and ensure each team is ready for the next handoff —  keeping the entire project moving forward smoothly.

Click to enlarge: Design team Scheduler view. The lock icon next to the other department sub-calendars shows that events in other departments’ calendars are visible, but Read-Only

Ready to try a unified project calendar for your own team? Explore our live demos or create your own Teamup calendar.

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